Privacy Policy

Your privacy is important to us. This policy explains how we collect, use, and protect your information.

Last updated: December 2024GDPR Compliant

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, use our services, or contact us for support.

Personal Information:

  • Name and email address
  • Company information (optional)
  • Profile information
  • Communication preferences

Usage Information:

  • Presentation content and data
  • Feature usage and interactions
  • Device and browser information
  • IP address and location data

2. How We Use Your Information

We use the information we collect to provide, maintain, and improve our services. Specifically, we use your information to:

  • Provide and operate the Outline service
  • Process your presentations and AI-generated content
  • Send you technical notices and support messages
  • Respond to your comments and questions
  • Analyze usage patterns to improve our service
  • Detect and prevent fraud and abuse
  • Comply with legal obligations

3. AI and Data Processing

Outline uses artificial intelligence to help generate presentation content. Here's how we handle your data in this process:

AI Processing:

  • Your content is processed to generate AI suggestions
  • We do not use your content to train our AI models
  • AI processing is done securely and temporarily
  • Generated content belongs to you

4. Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

  • Service Providers: We may share information with trusted third-party service providers who assist us in operating our service
  • Legal Requirements: We may disclose information if required by law or to protect our rights
  • Business Transfers: In the event of a merger or acquisition, user information may be transferred
  • With Your Consent: We may share information with your explicit consent

5. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience on our service:

Essential Cookies

Required for basic functionality and security

Analytics Cookies

Help us understand how you use our service

Preference Cookies

Remember your settings and preferences

Marketing Cookies

Deliver relevant content and advertisements

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

Security Measures:

  • End-to-end encryption for sensitive data
  • Regular security audits and updates
  • Secure data centers and infrastructure
  • Access controls and authentication
  • Employee training on data protection

7. Your Rights

You have certain rights regarding your personal information. Depending on your location, these may include:

Access & Portability

Request a copy of your personal data

Correction

Update or correct your information

Deletion

Request deletion of your data

Opt-out

Withdraw consent for processing

To exercise these rights, please contact us at privacy@theoutline.app

8. Data Retention

We retain your personal information only for as long as necessary to provide our services and fulfill the purposes outlined in this privacy policy.

  • Account Data: Retained while your account is active
  • Presentation Data: Retained until you delete it or close your account
  • Usage Data: Typically retained for 2 years for analytics purposes
  • Legal Requirements: Some data may be retained longer if required by law

9. International Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data during international transfers.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

For significant changes, we may provide additional notice such as email notification or a prominent notice on our website.

Contact Information

If you have any questions about this Privacy Policy, please contact us:

Privacy Officer:

privacy@theoutline.app

General Support:

support@theoutline.app